Anti-Corruption Policy

1. Policy Statement

At Balanita Private Limited, we are committed to conducting our business with honesty, integrity, and transparency. Corruption in any form undermines our values and poses a threat to our reputation, our relationships with stakeholders, and the communities in which we operate. Therefore, we have zero tolerance for corruption and unethical behavior in any aspect of our operations. This Anti-Corruption Policy outlines our commitment to preventing corruption and provides guidelines for the conduct of our employees, contractors, and business partners.

2. Definition of Corruption

Corruption encompasses various illegal and unethical practices, including but not limited to bribery, extortion, kickbacks, facilitation payments, conflicts of interest, and any other form of abuse of power or position for personal gain or advantage.

3. Legal Compliance

We are committed to complying with all applicable anti-corruption laws and regulations, including the United Nations Convention against Corruption and relevant national legislation in countries where we operate.

4. Prohibited Conduct

All employees, contractors, and business partners are prohibited from engaging in any form of corrupt behavior, whether involving government officials, private entities, or individuals. This includes offering, giving, soliciting, or accepting bribes, kickbacks, or other improper inducements.

5. Bribery and Gifts

We recognize that the provision of gifts, hospitality, or other benefits may be customary in business interactions, but it must be done in a manner that is transparent, reasonable, and compliant with legal and ethical standards. Employees must seek approval from their supervisor or the compliance department before giving or receiving gifts above specified thresholds.

6. Conflicts of Interest

Employees are required to disclose any actual or potential conflicts of interest that may arise in the course of their duties. Conflicts of interest must be managed transparently and appropriately to prevent any undue influence on business decisions.

7. Third-party Due Diligence

We conduct due diligence on third parties, such as suppliers, contractors, and business partners, to ensure they adhere to similar ethical standards and do not engage in corrupt practices. We refrain from engaging with third parties known to have a history of corruption or unethical conduct.

8. Reporting Channels

We provide confidential and accessible reporting channels, such as a dedicated email address ([email protected]) and hotline, for employees to report suspected instances of corruption. Reports will be treated with the utmost confidentiality, and no employee will face retaliation or adverse consequences for reporting in good faith.

9. Investigation Procedures

We have established procedures for investigating reports of suspected corruption promptly, thoroughly, and impartially. Investigations will involve relevant stakeholders, including the compliance department and legal counsel, and appropriate remedial action or disciplinary measures will be taken if wrongdoing is substantiated.

10. Non-Retaliation

We prohibit retaliation against employees who report suspected corruption in good faith. Any acts of retaliation will be subject to disciplinary action, including termination of employment.

11. Training and Awareness

We provide regular training and awareness programs to educate employees about the risks of corruption and their role in prevention. Training includes scenario-based exercises, case studies, and guidance on ethical decision-making.

12. Monitoring and Review

We monitor compliance with the anti-corruption policy and conduct regular reviews to assess its effectiveness and identify areas for improvement. Any updates or revisions to the policy will be communicated to all employees.

13. Consequences of Non-Compliance

Violations of the anti-corruption policy will result in disciplinary action, up to and including termination of employment, legal consequences, and reputational damage to the company.

14. Leadership Commitment

Senior management and leadership are committed to upholding ethical standards and promoting a culture of integrity and accountability throughout the organization.

15. Communication and Implementation

The anti-corruption policy is communicated to all employees, stakeholders, and relevant third parties, and its effective implementation is ensured across the organization.

16. Review and Updates

The anti-corruption policy will be reviewed and updated regularly to reflect changes in laws, regulations, and best practices in the prevention of corruption.

Adherence to this Anti-Corruption Policy is mandatory for all employees, contractors, and business partners of Balanita Private Limited. By upholding the principles outlined in this policy, we demonstrate our commitment to ethical conduct and integrity in all our business activities.

Update: 26-January-2024